Real Estate Services Administrator

Company: CBRE
Location: Dallas
Posted on: April 1, 2025

Job Description:

Real Estate Services Administrator

Job ID

208823

Posted

26-Mar-2025

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Property Management

Location(s)

Dallas - Texas - United States of America

About The Role:

Under limited supervision, provides general administrative support for the Real Estate Management Team. Assists with tenant and vendor customer service.

What You'll Do:

• Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
• Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
• Works with Building Technician staff and vendors to compile a list of maintenance items. May open work orders.
• Coordinates and monitors status of work assigned to vendors.
• Coordinates tenant events and appreciation. Assists with publication and distribution of tenant newsletter.
• May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.
• Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed. Follow bid process guidelines. Assists with preparations of monthly and quarterly management reports.
• Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.
• Administers accounts payable and accounts receivable. Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.
• Performs other duties as assigned.
  
  What You'll Need:
  
  To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  
  • High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
  • Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
  • Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
  • Intermediate to advanced skills with Microsoft Office Suite.
  • Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
    
    Why CBRE
    
    When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.
    
    Our Values in Hiring
    
    At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
    
    Disclaimers
    
    Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
    
    Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
    
    Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Keywords: CBRE, Dallas , Real Estate Services Administrator, Other , Dallas, Texas