Purchasing Coordinator

Company: McMahan's Flooring, Inc
Location: Dallas
Posted on: February 11, 2025

Job Description:

Job description The Purchasing Coordinator will hold an integral/critical role within our organization. Our projects rely on this person to ensure materials are ordered and ready at the time of installation. This is a high-volume position that requires intense focus, high degree of organization and a solid understanding of our business. MAIN RESPONSIBILITIES - Communicates with Project Managers and Sales regularly regarding new orders, special orders, change orders, long lead times, job scheduling, etc. - Prepares and reviews purchase orders for accuracy. Cross references multiple sources to ensure correct products are ordered. - Communicates with MFI warehouse personnel on a regular basis to verify inventory of stock materials before issuing POs for new material - Confirm all pricing, carton quantities, availability, and freight with suppliers before issuing POs. - Sends POs to suppliers; monitors and expedites orders when required - Confirms all purchase orders are received by suppliers within 48 hours of execution and schedules deliveries as needed. - Monitors lead times to ensure orders are received as close to the time of need as possible. Tracks timeframes as necessary. - Maintains/updates Material Status reports relied on by Project Management and Clients with order date, material ETAs, lead times and other pertinent information. - Order, coordinate delivery of storage containers to jobsites as required. - Verify current pricing monthly on accessory items such as tack strip, zbar, primers, adhesives. etc. - Ensure notes are entered in purchasing system regarding pricing, conversations, emails, etc. to for reference and reconciliation later. - Identifies PO requests from Project managers as material shortages, change orders, contractual scope, etc. Seeks proper approval before moving forward with requests. - Prepares purchase orders for material purchased at Home Depot, shipped via Fedex and temp labor requested at jobsites. SKILLS / REQUIREMENTS - Flooring industry experience / familiarity helpful but not required - Experience with Microsoft Office, Excel and general software - Strong organizational and time management skills - Patience to deal with interruptions while maintaining focus to avoid mistakes - Flexible. Willing to work with requests throughout each day as job needs dictate - Customer centric and a desire to exceed expectation - Ability to see a job or project through to final completion - Strong written and verbal communication skills - Functions well independently but has a positive, team first attitude / mindset Job Type : Full-time Benefits: Dental insurance Health insurance Life insurance Paid time off Referral program Vision insurance Schedule: 8 hour shift Monday to Friday Experience: Purchasing: 1 year (Required) Flooring installation process: 1 year (Required) Work Location: In person Employment Type: Full Time Years Experience: 1 - 3 years Bonus/Commission: No

Keywords: McMahan's Flooring, Inc, Dallas , Purchasing Coordinator, Other , Dallas, Texas